{"id":1134,"date":"2025-01-15T12:25:13","date_gmt":"2025-01-15T12:25:13","guid":{"rendered":"https:\/\/23547798491.thesite.link\/cbs\/?post_type=products&p=1134"},"modified":"2026-02-24T11:54:55","modified_gmt":"2026-02-24T11:54:55","slug":"archium","status":"publish","type":"products","link":"https:\/\/www.cbs.gr\/en\/products\/archium\/","title":{"rendered":"Archium DMS"},"content":{"rendered":"
\"\"<\/figure>\n\n\n

Integrated Document Management & Electronic Registry System<\/h3>\n\n\n\n

Archium DMS<\/strong> is a modern, comprehensive platform for Document Management and Electronic Registry<\/strong>, designed for organizations that require secure, standardized, and fully traceable handling of administrative documents<\/strong>.<\/p>\n\n\n\n

The platform supports the entire document lifecycle<\/strong> \u2014 from draft creation, approval workflows, and digital signatures, to registry, distribution, and archiving.<\/p>\n\n\n\n

Key Features<\/h3>\n\n\n\n

– User, Role & Permission Management<\/strong><\/p>\n\n\n\n

    \n
  • Multi-level, fully configurable role system.<\/li>\n\n\n\n
  • Linking users with Organizational Units (OUs).<\/li>\n\n\n\n
  • Multiple roles per unit supported.<\/li>\n\n\n\n
  • Automated access control for each document and workflow.<\/li>\n<\/ul>\n\n\n\n

    – Hierarchical Organization Management<\/strong><\/p>\n\n\n\n

      \n
    • Support for complex organizational structures.<\/li>\n\n\n\n
    • Hierarchical arrangement of units.<\/li>\n\n\n\n
    • Ability to define virtual units.<\/li>\n\n\n\n
    • Clear separation of responsibilities and workflows.<\/li>\n\n\n\n
    • Prevention of overlaps and full traceability of actions.<\/li>\n<\/ul>\n\n\n\n

      – Metadata Management & Configuration<\/strong><\/p>\n\n\n\n

        \n
      • Customizable document metadata.<\/li>\n\n\n\n
      • Thematic categorization.<\/li>\n\n\n\n
      • Security classification (Unclassified, Confidential, Secret, etc.).<\/li>\n\n\n\n
      • Standardized templates for document types (decisions, circulars, announcements, etc.).<\/li>\n\n\n\n
      • Automatic completion of critical fields (Draft Number, Registry Number, dates).<\/li>\n<\/ul>\n\n\n\n

        – Signature Workflows & Recipient Lists<\/strong><\/p>\n\n\n\n

          \n
        • Configurable approval workflows.<\/li>\n\n\n\n
        • Ability to create ad-hoc signature flows per document.<\/li>\n\n\n\n
        • Sequential or hierarchical signatures.<\/li>\n\n\n\n
        • Pre-filled recipient lists for reuse.<\/li>\n\n\n\n
        • Recipient distinction:\n
            \n
          • For Action<\/li>\n\n\n\n
          • For Notification<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n

            – Full Document Management<\/strong><\/p>\n\n\n\n

              \n
            • Draft creation with six distinct sections (cover page, main text, signatures, stamps, attachments, annexes).<\/li>\n\n\n\n
            • Linking related, auxiliary, or accompanying documents.<\/li>\n\n\n\n
            • Status tracking (In Progress, Pending Signature, Pending Distribution).<\/li>\n\n\n\n
            • Incoming & outgoing document management.<\/li>\n\n\n\n
            • Interoperability with DIAVGEIA system.<\/li>\n<\/ul>\n\n\n\n

              – Electronic Signature Support<\/strong><\/p>\n\n\n\n

                \n
              • Simple electronic signature.<\/li>\n\n\n\n
              • Approved digital signature (eIDAS & Law 4727 compliant).<\/li>\n\n\n\n
              • Integration with KSHDE.<\/li>\n\n\n\n
              • Logging of all actions.<\/li>\n\n\n\n
              • \u201cSignature Fields\u201d page for full traceability.<\/li>\n\n\n\n
              • Timestamp support (TSA).<\/li>\n<\/ul>\n\n\n\n

                – Electronic Registry<\/strong><\/p>\n\n\n\n

                  \n
                • Unified central registry number.<\/li>\n\n\n\n
                • Annual numbering reset.<\/li>\n\n\n\n
                • Separate numbering per security classification.<\/li>\n\n\n\n
                • Common registry for incoming & outgoing documents.<\/li>\n\n\n\n
                • Mandatory valid timestamp.<\/li>\n<\/ul>\n\n\n\n

                  – Folder Management<\/strong><\/p>\n\n\n\n

                    \n
                  • Personal and departmental folders.<\/li>\n\n\n\n
                  • Grouping documents per case.<\/li>\n\n\n\n
                  • Centralized permission management.<\/li>\n<\/ul>\n\n\n\n

                    – Contact Management<\/strong><\/p>\n\n\n\n

                      \n
                    • Personal & corporate contacts.<\/li>\n\n\n\n
                    • Usable as recipients or agenda entries.<\/li>\n\n\n\n
                    • Configurable access permissions.<\/li>\n<\/ul>\n\n\n\n

                      Benefits for the Organization<\/h3>\n\n\n\n

                      \u2705 Complete traceability of actions
                      \u2705 Regulatory compliance
                      \u2705 Reduced document processing time
                      \u2705 Minimization of errors and overlaps
                      \u2705 Centralized control and transparency
                      \u2705 High-level information security<\/p>\n\n\n\n

                      Target Users<\/h3>\n\n\n\n

                      Archium DMS is ideal for:<\/p>\n\n\n\n

                        \n
                      • Public Authorities<\/li>\n\n\n\n
                      • Local Government Organizations<\/li>\n\n\n\n
                      • Legal Entities of Public or Private Law<\/li>\n\n\n\n
                      • Large organizations with complex administrative structures<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

                        Integrated Document Management & Electronic Registry System Archium DMS is a modern, comprehensive platform for Document Management and Electronic Registry, designed for organizations that require secure, standardized, and fully traceable handling of administrative documents. The platform supports the entire document lifecycle \u2014 from draft creation, approval workflows, and digital signatures, to registry, distribution, and archiving. […]<\/p>\n","protected":false},"featured_media":804,"template":"","meta":{"_acf_changed":false,"inline_featured_image":false},"class_list":["post-1134","products","type-products","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"\nArchium DMS - CBS<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cbs.gr\/en\/products\/archium\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Archium DMS - CBS\" \/>\n<meta property=\"og:description\" content=\"Integrated Document Management & Electronic Registry System Archium DMS is a modern, comprehensive platform for Document Management and Electronic Registry, designed for organizations that require secure, standardized, and fully traceable handling of administrative documents. The platform supports the entire document lifecycle \u2014 from draft creation, approval workflows, and digital signatures, to registry, distribution, and archiving. 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